Creating the Agenda

First, make sure that the previous weeks agenda (in /p/WebTree3/Private/Agendas) in Coming.html has been copied to the appropriate yyyy.mm.dd.html file, and the the previous week's Coming.txt file has been copied to the appropriate yyyy.mm.dd.txt file.

Then, either fill in this form or copy the previous agenda and edit its text directly. If you use this form, you will likely want to open a second browser window and repeatedly open the created Coming.html. Use your browser's Back button to get back to this form. You may also want to copy a lot of data directly from the previous week's agenda.

When done filling in the fields on the form, press the "Create Coming.html" button at the bottom to generate a new Coming.html file.

Meeting info

Fill in your name, etc.

By pushing the "Advance Week" button below, you can update some of last week's data to be this week's data.

Caution: Hitting "Advance Week" multiple times will delete all upcoming chair and tech presentation information.

Date Make sure the Date has a year on it.
Location
Time
Chair
Chair picture

New members

If there are new lab members, check here

(Usually, there are only new lab members on the first meeting of the term).

Coffee Hour

Check last week's minutes to fill in the first two. Ask for volunteers at the meeting as needed.
Coffee hour last week:
Coffee hour this week:
Coffee hour next week:

Forth Coming

Check last weeks minutes and hopefully just cut-and-paste for all but the fouth one. Check the attendance list to get the fourth one.

For the pictures, look in /p/WebTree3/Private/Agendas/Images and if there isn't a picture for someone, ask them for one. All you need to enter below is the name of the file without the path to the Images directory.

Date:
Location:
Chair:
Chair picture:
Technical Presentation:
Technical Presenter picture:

Technical Presentation

Ask the person that is supposed to be tech presenter for an abstract (this also serves as a reminder to him/her). Give them enough warning - anything less than 48 hours is probably not enough as the presenter may want to prepare overheads, etc. Include the abstract in the agenda.

Name:
Picture:
Title:
Abstract:

Discussion Items

use mail -f /p/cgl/meetings/notestochair to read mail sent to chair (do not delete first message).
Use "Hints on editing agenda"above to save mail items into files and read them into the agenda.

Item 1
Item 2
Item 3
Item 4
There likely won't be one, let along four things here, but if there are more than four, enter four of them here and then (gulp!) edit the Coming.html file.

Action Items

Grab these from last week and update as needed.
Item 1
Item 2
Item 3
Item 4
If there are more than four, enter four of them here and then (gulp!) edit the Coming.html file.

Lab Events

Grab these from last week and update as needed.
Item 1
Item 2
Item 3
Item 4
If there are more than four, enter four of them here and then (gulp!) edit the Coming.html file.

Conferences and Special Journal Issues

If you know of no new conferences, then you don't need to do anything here. However, if you have learned of a new conference, do the following to modify the list of upcoming conferences using the

addconference

webpage.

If something should go wrong with the process, you may need to edit the file /p/WebTree3/Conferences/upcoming.xml and then log into a CGL Linux machine (such as exhaust), cd to /p/WebTree3/Conferences/ and run the script ./make_upcoming-new.

BE NICE TO YOUR FELLOW LABMATES AND KEEP THIS UP TO DATE!

Director's Meeting

You probably won't get information from the directors before the meeting about what they discussed, but if you do, fill it in here.
Item 1
Item 2
Item 3
Item 4
There likely won't be one, let along four things here, but if there are more than four, enter four of them here and then (gulp!) edit the Coming.html file.

Seminars and Events

Sorry, you're going to have to do some html here. The format is
<dl>
<dt>first line</dt>
<dd>second line</dd>
</dl>
Alternatively, you can use "pre" tags:
<pre>
ASCII Text goes here
</pre>

- read uw.cs.grad or uw.talks
- check the CS talks page and list all CS talks for the upcoming 7 days (be sure to include talks for the day of the next lab meeting).
- check the Math Faculty Seminars page for upcoming talks.
- Use "Hints on editing agenda"to read these articles into the agenda and perform neccessary trimming
DL list of seminars

Lab Cleanup

You don't have to do anything for this.

To Create Coming.html

Click on the button below. Then check the agenda to make sure it looks okay. If not, return to this page, make additional changes, and click the button below again. In rare cases, you might have to edit the Coming.html file directly.

If there are problems (such as the Coming.html file not getting updated), then try deleting the existing Coming.html file (or possibly copying it to YYYY.MM.DD.html). If the Coming.txt file is not owned by 'nobody', you may also need to delete it.